Stellenbeschreibung
Department: Core - Business Infrastructure & Operations Location: Berlin, Germany Description
We are seeking an Office Assistant to join our dynamic, supportive, and international team in Berlin. As the Office Assistant (referred to as Business Infrastructure & Operations BIO Assistant internally) you will be responsible for ensuring that our office runs smoothly and efficiently. You will provide crucial support to our local operations team, plus foster a positive and collaborative work environment where everyone can thrive.
Reporting to our Berlin BIO Manager, the ideal candidate will be a self-starter with a positive, can-do attitude who is able to juggle multiple tasks with ease. You will be bilingual in German and English (both C1 level) and enjoy working in a busy and varied role with plenty of opportunities to make it your own.
Due to the nature of this role, the position is required in the office 5 days a week. Preferred working pattern is 8am – 5pm.
Key Responsibilities Cover reception duties such as, but not limited to: - answering the phone & door dealing with queries providing access passes being the first point of call for office related issues
Provide administrative support as required, including responsibility for the Berlin operations ticketing system
Identify and fulfil office supply needs and maintain office stationery
Manage and cultivate relationships with our suppliers and service providers
Support with local and regional projects and develop operational process maps
Assist with organising departmental and office-wide events, socials and offsites
Support with procurement for the local office and wider BIO team
Assist with employee onboarding and offboarding processes
Support the regional BIO team, as well as the wider company, as and when required
What we are looking for
Required attributes:
Excellent interpersonal skills with the ability to build relationships at all levels
Ability to speak and write in both German (C1 level) and English (C1 level) is essential
A self-starter, with a positive, can-do attitude, able to juggle a variety of tasks at any one time in a fast-paced environment
Ability to use initiative, forward think and work under pressure, with a willingness to proactively take on new tasks
Attention to detail, excellent coordination, time management and organisational skills
Excellent MS skills particularly Outlook (diary management), MS PowerPoint, Excel & Word
Strong written and verbal communication What we offer
Some of the benefits we include are:
Employee Assistance Programme (EAP) Spendit Card BVG Job Ticket Bike Leasing
Parental SupportAt AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Lets discuss what works for you and AER during the interview process.
The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.
To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
Anzeige nicht mehr aktuell? Stelle austragen