Document Manager Offshore Projects

Document Manager Offshore Projects

__vacancyopjusttionswidget.opt-Type of Employment__ Full-time

__vacancyopjusttionswidget.opt-Brands__ Vattenfall

__vacancyopjusttionswidget.opt-Unit__ Wind

__vacancyopjusttionswidget.opt-Category__ Administration

__vacancyopjusttionswidget.opt-Location __ Hamburg

__vacancyopjusttionswidget.opt-Job Type__ Professional

__vacancyopjusttionswidget.opt-Employment Type__ Permanent

__jobinformationwidget.freetext.ExternalReference__

REF12828J

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BA Winds Document Management Offshore is responsible for the development and continuous improvement of Document Management maturity and compliance across the entire life cycle of Offshore wind farms. The team is the go-to-place for the trusted information around document management processes and associated IT tools, that enable our organization and external stakeholders to collaborate efficiently and complete their tasks from any place in due time.

Role Overview

You will become part of our Document Management Department with 23 skilled and enthusiastic colleagues who all support ongoing offshore wind project and sites. We are a diverse department with colleagues located across Northern Europe, and we offer a great extent of flexibility to plan and perform your work. You will work independently, but colleagues are always at hand when necessary, and we meet up regularly to share knowledge and offer support where needed.

In this role you will deliver support for a project in the construction phase. Your daily tasks include managing permission set-up, implementing workflow solutions, supporting with setting up metadata, views and libraries in SharePoint. You will also act as Quality Control for incoming documentation, start workflows, and update status on documentation.

You will have the following key responsibilities

Implementation of the Document Management procedures, processes, templates, applications, etc.

Gate keeper of the document control rules, procedures and systems

Run and manage the DMS for the project

Ensure that engineering documentation meets the established standards and deadlines

Distribution and follow up of documentation to internal and external stakeholders

First line support for document control related issues

As super user for the IT solutions, train project teams to ensure and enable proper understanding and use of the document control processes and systems

Take active part in the Document Management network and interface with other departments, and share and implement best practices of Document Management

Qualifications

Proven track record within the field of document management from project concept to handover with Contractor and Employer, preferably, in Wind business

Super user in MS SharePoint

Ability to organize, analyze and visualize data sets and trends

Strong passion for project management, information management and system optimization

Strong collaboration and stakeholder management skills, with the ability to build effective working relationships across diverse teams

Proactive problem-solving mindset

Detail-oriented and organized

Eagerness to learn and adapt in a dynamic work environment

Excellent verbal and written communication skills in English

Additional Information

Location:

Kolding, Hamburg or Amsterdam.

How to Apply

We welcome your application in English, including your CV, via the application button on the vacancy page. Please do not submit applications through other channels, as we cannot guarantee that they will be processed. The application deadline is 1st of October 2026.