Facilities / Office Coordinator (m/w/d)

Facilities/Office Coordinator (m/f/d)

City: Berlin

Department: Facility & Office Management

Recruiter: Kirill Feofilov

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At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.

Join us for an exciting opportunity as a Facilities/Office Coordinator (m/f/d) at Flix! In this role, you will support the daily operation and maintenance of the Berlin Flix Office (onsite) in Friedrichshain area, ensuring a safe, functional, and welcoming environment for all employees. You will collaborate closely with the Facilities Management (FM) team, coordinate building services, and contribute to smooth office operations.

This role is full-time and available from September.

About the Role

Monitor building service activities and respond to maintenance or technical requests via phone, in person, or electronically (e.g., checking meeting room equipment, reporting temperature issues).

Identify, escalate, and track issues requiring urgent attention, documenting resolutions (e.g., water spills, broken furniture, building malfunctions).

Assist with basic and general building maintenance, building emergencies, and safety measures (e.g. rewiring desk setups)

Manage Facilities tickets, report and route issues to the right resources, communicate with employees on operational topics (e.g., updating employees about repair timelines).

Support mail, shipping & receiving operations, and provide reception coverage when needed (e.g., sorting parcels, welcoming visitors).

Lead setup for internal events and meetings, coordinating with departments like AV/IT and supporting on-site contractors (e.g., arranging furniture layouts, preparing meeting rooms).

Manage office supplies, maintain clean and tidy office areas, and move/assemble furniture as required (e.g., tidying meeting rooms, removing stains from floor or office furniture)

About You

2+ years of experience in a similar service-focused role (Facilities, Office Operations, Hospitality, etc.).

Solutions-focused, structured, and calm under pressure, with a proactive and results-driven mindset.

Able to manage competing priorities while maintaining high quality and strong attention to detail.

Skilled at building strong working relationships with employees, vendors, and contractors.

Confident in communication in German (at least B2) and English (at least B1).

Proficient with PC tools and common software (e.g., Microsoft Office).

Physically able to stand, bend, squat, and lift up to 25 kg.

We recognize that everyone carries a unique set of valuable skills and experiences. If you think you could have an impact even though you dont meet 100% of the requirements, we still encourage you to apply. We want to hear from you!

What We Offer

Travel perks: 12 free Flix vouchers + 12 discount vouchers for friends & family.

Urban Sports Benefit; 30% Deutschland ticket discount and other benefits!

Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members.

Learning & Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills.

Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career.

To view more local benefits specific to each office location, please check out this link: Locations - Flix Career

Why Join Flix?

At Flix, youll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path.