Facilities Manager (m/f/d)

Facilities Manager (m/f/d)

City: Munich

Department: Facility & Office Management

Recruiter: Kirill Feofilov

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At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.

As Facilities Manager (m/f/d) at Flix, you can make an impact by taking full ownership of our Munich Headquarters Office (very close to Hirschgarten S-bahn) - ensuring it runs safely, efficiently, and to the highest standard for everyone who works here.

In this role, you will lead day-to-day facility operations, manage a small team, and oversee a broad portfolio of services spanning maintenance, vendor management, sustainability reporting, and office infrastructure.

You will be the go-to person for keeping our HQ functional, compliant, and future-ready - collaborating closely with internal stakeholders across IT, Finance, HR, Legal, and Procurement, as well as external service partners and building landlords.

About the Role

Lead day-to-day facilities operations across the Munich HQ, coordinating maintenance, building services, security, parking, mail, and office services in a safe, efficient, and compliant manner

Manage and develop a small facilities team of 2–3, alongside contracted maintenance providers - overseeing work order prioritization, quality control, and service contract performance

Coordinate preventive and corrective maintenance of all building systems including HVAC, plumbing, electrical, fire alarm, and life safety equipment in collaboration with the building landlord

Oversee facility refurbishments and renovation projects end-to-end, ensuring delivery on time, within budget, and to required standards

Manage and maintain the CAFM system, keeping facility, asset, maintenance, and vendor data accurate, up to date, and audit-ready

Lead environmental and sustainability reporting for the HQ - collecting, validating, and submitting energy, water, waste, and emissions data in coordination with landlords, utility providers, and internal teams

Administer vendor contracts and serve as the primary on-site contact - coordinating estimates, installations, repairs, and regulatory inspections

Support annual budget planning and variance analysis for facilities projects, liaising with Procurement to ensure compliance with purchasing policies

Build and maintain strong working relationships with internal customers, occupants, landlords, and service partners, ensuring service requests are handled promptly and professionally

About You

7+ years of experience in facilities management, building operations, or a comparable role — with a strong track record in maintenance, project management, and vendor oversight

Proven supervisory experience, with the ability to lead a small team and contracted service providers effectively

Solid knowledge of building systems including mechanical, electrical, plumbing, and fire/life safety, with the ability to interpret construction plans and technical documentation

Experience with CAFM systems and proficiency in MS Office and Google Suite

Familiarity with environmental and sustainability reporting for corporate facilities is an advantage

Strong project management and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment

Results-oriented and self-motivated, with excellent organizational skills and a customer-service mindse

Relevant qualifications in facilities management, engineering, or a related field are a plus