Job Posting – Finance & Defence Operations Officer (DEU26-013709), Berlin

Job Posting – Finance & Defence Operations Officer (DEU26-013709), Berlin

The British Embassy in Berlin is part of a worldwide network representing British political, economic, security and consular interests overseas. The Defence Section works to support UK-Germany defence relationships and the delivery of Defence activity in Germany.

We are now looking for a Finance & Defence Operations Officer to join the Defence Section based in Berlin. This is an important operational and administrative role supporting the Sections financial management, governance, events, visits and day-to-day delivery. The role will involve working with colleagues across the Embassy, UK-based teams, the Germany Enabling Office and German Ministry of Defence counterparts.

We aim to be a diverse and inclusive employer, welcoming to people of all backgrounds. Senior leadership is committed to ensuring that the Germany Network is a supportive and fair place to work. The Germany Network values are kindness, inclusivity, honesty, professionalism and responsibility, and these values guide how we work on a daily basis.

Main Purpose of Role:

The Finance & Defence Operations Officer will provide financial, administrative and operational support to the Defence Section at the British Embassy Berlin. The role is central to the Sections financial integrity, compliance with MOD procedures, support to Defence Attachés and the delivery of routine and high-profile Defence Section activity.

The successful candidate will handle sensitive information, work with UK and German stakeholders, and contribute to the smooth running of the Defence Sections day-to-day business.

Roles and responsibilities:

The successful candidate will be expected to:

Support the Defence Sections financial management, including maintaining accurate financial records, updating budget and expenditure spreadsheets, supporting periodic financial reporting, preparing local staff salary and annual return budget submissions, and processing payments and claims in accordance with financial procedures and MOD policy;

Act as an Electronic Procurement Card holder, support audit and compliance activity, manage routine banking tasks, and help ensure financial processes are accurate, timely and properly evidenced;

Support the operational effectiveness of the Defence Section by processing visitor clearance forms and other routine administrative requirements;

Liaise with the Germany Enabling Office on IT and security matters, log transport requests, support diary coordination, and assist with hotel, transport and logistical arrangements for Defence Attachés and visiting delegations;

Act as a key point of contact for internal and external stakeholders, including colleagues across the Embassy, UK-based teams, the Germany Enabling Office and German Ministry of Defence counterparts;

Provide administrative and logistical support for Defence Section events, visits and official functions, including invitations, event materials, guest management and on-site support where required;

Represent the Defence Section on relevant Embassy committees, such as IT and security committees, and ensure key information is fed back to the team;

Maintain accurate records of official gifts held by Attachés, support rail card administration, and contribute to good governance and effective internal controls;

During crises, exercises or periods of increased operational demand, support the execution of the Embassy Crisis Plan where required;

Contribute to wider Embassy activity, including local staff committees or cross-Embassy initiatives, where this does not conflict with primary Defence Section duties.