Job Posting – Assistant & Project Officer (DEU26.055), Düsseldorf

Job Posting – Assistant & Project Officer (DEU26.055), Düsseldorf

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Who are we?

The British Consulate General in Dusseldorf is part of a world-wide network, representing British political, economic and consular interests overseas. The Consulate General is now looking for an Assistant & Project Officer, based in Dusseldorf.

We aim to be a diverse and inclusive employer, welcoming to people of all backgrounds. The senior leadership is committed to ensuring that we are a supportive and fair place to work. The Germany Network values are kindness, inclusivity, honesty, professionalism and responsibility. These values guide how we work on a daily basis, and all staff must adhere to them.

Main purpose of job:

You will play a key role working at the heart of the Consulate, which gives the jobholder an excellent overview of British engagement across Nordrhein-Westfalen, Rheinland-Pfalz, Saarland and Hessen. There will be opportunities to be involved in high profile work, and you will be working closely with all teams in the Consulate, as well as with colleagues from across the wider Network in both Berlin and Munich.

Fluency in German and English is essential. To support the Consulates positive working environment, the successful candidate will be encouraged to play an active role in the Consulates corporate life and contribute to the wider objectives of the Germany network. A range of learning and development opportunities will also be offered and encouraged.

Roles and responsibilities:

1. Administrative Support (50%): You will manage the Consul Generals diary, including scheduling of all internal and external meetings and appointments. You will manage English and German written correspondence and telephone enquiries and provide administrative support on behalf of the Consul General, including arranging team meetings and video conferences. You will also provide administrative support to the team, including drafting and circulating meeting agendas and recording minutes, where needed.

2. Programme & Project Work (20%): You will support the Consul General and teams on special projects (for example around the upcoming 80th Anniversary of NRW), some of which will be led by the jobholder. You will formulate ideas for a deliver initiatives, and draw on project management skills to make sure all programmes and projects runs smoothly, to time and budget.

3. Visits & High Level Meetings (15%): You will help organise visit programmes and transport arrangements for the Consul General in Germany and in the UK, and support visits by VIP and senior officials. Where needed, you will coordinate the preparation of briefing for Consul Generals external meetings and speaking engagements, ensuring smooth coordination with other team members and Network colleagues.

4. Comms (15%): Support the planning and delivery of local comms and social media activity, working closely with the Germany Network comms team.